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Regular property work involves maintenance requests, weekly work schedules, and long-term replacement schedules. However, you’ll need to step back every once in a while and look at the broader picture by taking a few walk-throughs of both your site and your facilities.
Time management important component of property management plan
Abraham Lincoln once said, “If I had eight hours to chop down a tree, I’d spend six sharpening my axe.” A well-honed tool gets the job done quickly. You need a well-honed, system-based plan for getting the work done. Without such a plan, time can get away from you until what should take minutes takes hours if not days.
Outdoor Site and Facility Management is a perfect resource for anyone charged with managing and maintaining properties. The book offers a broad perspective of property management for a variety of organizations as well as creative strategies to manage day-to-day operations and a CD-ROM with editable forms, checklists, job descriptions, and more.
Your site and facilities, whether a beautiful building, a welcoming camp setting, or a natural wilderness area, are a large part of what draws participants to your property. They are also your largest financial investment, so proper management of them is crucial. Outdoor Site and Facility Management: Tools for Creating Memorable Places is a comprehensive resource for staff, board members, management, and owners charged with the complex and challenging task of managing and maintaining properties. The book offers a step-by-step property management plan that will help you to provide the safe environment and positive atmosphere so important to creating memorable experiences for your participants.
Rather than focus on the technical skills of facility maintenance or site development, this book offers a broad perspective of property management. It introduces an integrated systems approach to the management of a variety of organizations, such as overnight and day camps, conference centers, outdoor learning centers, government parks, dude and guest ranches, commercial camp grounds, schools, not-for-profit organizations, and religious organizations. You’ll have creative strategies to manage day-to-day operations, such as these:
Planning and forecasting
Board and administrator responsibilities
Working with volunteers
Natural resource management
Budgeting and financial oversight
You’ll also find practical advice to help you make sound decisions and form solutions that are tailored to your unique property.
The book spends a chapter on each of the key components of property management and includes 48 practical tools, such as forms and checklists; practical techniques and examples; sample job descriptions; a glossary; and a list of the indicators of successful management discussed in the chapter.
The bound-in CD-ROM contains the following features:
65 editable forms and checklists, including maintenance schedules, staffing needs charts, inspection forms, financial plans, feedback forms, and strategic planning
A list of editable job descriptions that you can use for defining job responsibilities and establishing the hiring process
A comprehensive list of resources, including Web sites, articles, and books, so you can easily find specialized information and local resources
With Outdoor Site and Facility Management: Tools for Creating Memorable Places, you’ll gain a complete picture of your property’s physical, ecological, financial, and personnel assets. Most important, you’ll discover the best way to manage your property and ultimately increase the equity of your assets and the marketability and long-term viability of your operation.
Chapter 1. Place: Integrating Program and Property
Conceptual Framework: ITS
Integrating Property and Program
Setting Priorities for Property and Program
A Sustainable Organization
Putting It All Together
Chapter 2. Participants: A Welcoming Invitation
Mission and Participants’ Needs
Opportunities to Educate
Positive Attitudes Toward Site and Facilities
Creating Your Memorable Place
Chapter 3. People: Your Greatest Asset
Working Together—Creating Memories
A Pivotal Role: The Administrator
Staffing for Success
A Treasured Resource: Volunteers
Your People = Your Success
Chapter 4. Land: Surveying Your Options
Nature of Property Ownership
Rights to Water and Mineral Resources
Mapping Your Site
Chapter 5. Grounds: Creating Your Setting
Crafting Your Overall Grounds Philosophy
Wayfinding: Beyond Signage and Maps
Art of Lawns and Landscaping
Transportation Infrastructure: A Means to Move People
Fences: Defining Areas of Use
Walk-Throughs and Inspections: Taking a Fresh Perspective
The Network of Your Utilities
Scheduling Site Maintenance
Impressions That Last
Chapter 6. Natural Resources: Inspiration, Education, and Stewardship
Starting With an Ecological Management Framework
Crafting Your Natural Resources Management Philosophy
Taking a Natural Resources Inventory
Implementing Natural Resources Projects
Beyond Nature Identification
Your Memorable Place
Chapter 7. Facilities: Your Visible Identity
Atmosphere: Reinforcing Your Mission and Values
Sustainable Practices for Facilities
Cleaning and Janitorial
Managing Facility Maintenance
Working With Contractors
Facilities: Your Valuable Assets
Chapter 8. Time: Making the Most of It
Learning to Be Proactive
Changing How You Spend Your Time
Saving Time by Planning Ahead
Capitalizing on Each Person’s Unique Skills
Making Planning a Priority for All
Status and Priorities of Long-Term Planning
Cycles of Your Operation
Time to Create Your Memorable Place
Chapter 9. Finances: Constructing Your Future
Crafting a Budget
Preparing for the Future
Financing Your Mission
Chapter 10. Records: At Your Fingertips
Whose Job Is It?
Keep or Purge?
Organizing Information So You Can Find It
Preserving Your Records
Cataloging What You Have
Creating Backup Records
Managing Your Archives
Developing Integrated Procedures
Electronic Record Keeping
Getting Professional Assistance
Finding What You Need
Chapter 11. Risk: Managing to Be Prepared
Site and Facility Risk
What Is Risk Management?
Professional resource for administrators, board members, property directors, and staff who work at outdoor properties, nonprofit organizations, religious organizations, and educational organizations; text for workshops, trainings, and management courses; supplementary text for undergraduate and graduate courses in recreation and leisure facilities management.
Wynne Whyman, MA, MSS, is currently president of Callippe Solutions LLC and a design faculty member at the Center for Creative Leadership (CCL) in Colorado. She has extensive experience working with camps and managing property. She earned a Master of Special Studies degree in computer education and applied communication from Denver University and a master of arts degree in information and learning technologies from the University of Colorado at Denver.