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Appendix 3. Guidelines for Character Coding

Contents Back Appendix 4: Typemarking

 

Appendix 3. Guidelines for Character Coding

 

General Guidelines

  • Bold, italic, underlining, superscript, and subscript text should not be coded. Apply them directly to the text.
  • Apostrophes, single quotes, and double quotes--either "straight" or curly ("smart")--DO NOT need to be coded. Note, though, that apostrophes at the beginning of a word, such as "the ’90s," are inserted by Word in the opposite direction. Please correct this if your software can make smart quotes, and note it on the coding sheet for the GA if you are unable to correct this online. Only the straight quotes used as prime, double prime, inch, or foot marks need to be coded. Please see the accompanying list for the appropriate code to use. The Mac software used in Production automatically converts all quotation marks to smart marks.
  • Make sure the character codes are placed within backslashes (\, not /). The GAs search for the backslash when looking for character codes.
  • Greek letters are sometimes incorrectly coded as the letter name (e.g., \alpha\). Please use the codes found within the accompanying list.
  • As you are aware, we ask you to return a list of the character codes that you have inserted into the copyedited manuscript (although not all manuscripts need codes). Please enclose it with the style sheet so that we can be sure that one has been created.

 

Equations

If a book has a lot of math and equations in it, the DE or ME will inform you on the copyediting transmittal form. Use the following guidelines for coding them.

  • Independent equations (i.e., equations on lines by themselves without surrounding text) are usually created in Production in a separate program (MathType). Mac character coding SHOULD NOT be used for these equations. The DE or ME will provide the GA with hard copies of independent equations that will take the place of character codes.
  • In cases where there are numerous equations, number each independent equation (e.g., equation 1.1), and insert a corresponding callout in the electronic text with a typemark of (e.g., \insert equation 1.1\).
  • Please note, THIS DOES NOT APPLY TO EQUATIONS WITHIN TEXT. These still need to be coded.


Let’s face it, equations can be very time consuming and a royal pain for everyone involved. When in doubt as to the best way to handle them, please discuss it with the DE, ME, or ESM. There is no sense in unnecessary coding equations if another method is preferable.

Codes to Use With Numeric Keypad and ALT Key

Be sure NUM LOCK key is on. Press ALT and 4-digit code at the same time. Then release the ALT key and the special character will appear.

0130

0176

°

0224

à

0131

ƒ

0177

±

0225

á

0132

0178

²

0226

â

0133

0188

¼

0227

ã

0134

0189

½

0228

ä

0135

0190

¾

0229

å

0136

ˆ

0191

¿

0230

æ

0137

0172

À

0231

ç

0138

Š

0193

Á

0232

è

0139

0194

Â

0233

é

0140

Œ

0195

Ã

0234

ê

0145

0196

Ä

0235

ë

0146

0197

Å

0236

ì

0147

0198

Æ

0237

í

0148

0199

Ç

0238

î

0149

0200

È

0239

ï

0150

0201

É

0240

ð

0151

0202

Ê

0241

ñ

0152

˜

0203

Ë

0242

ò

0153

0204

Ì

0243

ó

0154

š

0205

Í

0244

ô

0155

0206

Î

0245

õ

0156

œ

0207

Ï

0246

ö

0159

Ÿ

0208

Ð

0247

÷

0161

¡

0209

Ñ

0248

ø

0162

¢

0210

Ò

0249

ù

0163

£

0211

Ó

0250

ú

0164

¤

0212

Ô

0251

û

0165

¥

0213

Õ

0252

ü

0166

¦

0214

Ö

0253

ý

0167

§

0215

×

0254

þ

0168

¨

0216

Ø

0255

ÿ

0169

©

0217

Ù

 0128  €

0170

ª

0218

Ú

   

0171

«

0219

Û

   

0172

¬

0220

Ü

   

0173

­

0221

Ý

   

0174

®

0222

Þ

   

0175

¯

0223

ß

   

Note: Key code for the euro (€) added to style guide 12/05.

 

Foreign Characters/Accents/Diacrytical Marks

Note: The Web software used for this online style guide cannot create some of the accents and diacrytical marks. In these cases, only descriptions of the special characters are provided. For examples of characters, consult the hard copy of the HK style guide.

* Where [letter] is indicated, the accent mark is available for all letters. If the letter is to be capital use the shift key plus the leter. If a specific letter is shown, the acdent applies only to that letter.

**These characters do not translate over to the Mac; please code them by keying the coding indicated IMMEDIATELY AFTER the letter it applies to (e.g., V\od\O2max).

Accent

Description

Key Command*

Alt + Keypad

Coding

Á, á

Acute accent

Ctrl + (apostrophe) then [letter]

   

Å

A with overcircle (uppercase)

Ctrl + @ then A

Alt + 0197

 

å

A with overcircle (lowercase)

Ctrl + @ then a

Alt + 0229

 

Ç

cedilla (uppercase)

Ctrl + , then C

Alt + 0199

 

ç

cedilla (lowercase)

Ctrl + , then c

Alt + 0231

 

Ê, ê

circumflex

Ctrl + ^ then [letter]

   

À, à

grave accent

Ctrl + ` then [letter]

   

Ø

O slash (uppercase)

Ctrl + / then o

Alt + 0216

 

ø

o slash (lowercase)

Ctrl + / then o

Alt + 0248

 

Ñ, ñ

tilde

Ctrl + ~ then [letter]

   

Ï, ï

umlaut

Ctrl + : then [letter]

   

ß

German double ess

Ctrl + & then s

Alt + 0223

 
 

hacek (upside-down circumflex)

   

\h\

 

macron; overbar; line over

   

\lo\

 

overdot

   

\od\

Æ

AE dipthong

Ctrl + & then A

Alt +0198

 

æ

ae dipthong

Ctrl + & then a

Alt + 0230

 

Œ

OE dipthong

Ctrl + & then O

Alt + 0140

 

œ

oe dipthong

Ctrl + & then o

Alt + 0156

 

Standard Signs and Symbols

Symbol

Description

Key Commands

Alt + Keypad

Coding

+

plus; positive

+

   

minus; en dash

 

Alt + 0150

 

×

times

   

\x\

·

multiplication dot

 

Alt + 0183

 

÷

divided by

 

Alt + 0247

 

=

equal to

=

   

±

plus or minus

 

Alt + 0177

 

<

less than

Shift + ,

   

>

greater than

Shift + .

   
 

less than or equal to

   

\lte\

 

greater than or equal to

   

\gte\

 

identical with, congruent

Insert symbol*

   
 

not equal to

Insert symbol

   
 

nearly equal to (double tilde)

Insert symbol

   
 

equals approximately (tilde over equal sign)

Insert symbol

   

 ’

prime; minute; foot symbol

   

\p\

 ’’

double prime; second; inch symbol

   

\dp\

°

degree

 

Alt + 0176

 
 

macron; overbar

   

\lo\

:

ration (colon)

Shift + ;

   
 

square root

Insert symbol

   
 

infinity

Insert symbol

   
 

angle integral

Insert symbol

   

ƒ

function

 

Alt + 0131

 

* Use the menu command Insert-Symbol. Make sure Symbol is your font choice, then double-click on the appropriate symbol in the dialog box.

 

Special Punctuation Symbols

<

Symbol

Description

Key Commands

Alt + Keypad

Coding

 

apple (missing info)

   

\bb\

[

bracket (open)

[

   

]

bracket (closed)

]

   

{

brace (open)

Shift + [

   

}

brace (closed)

Shift + ]

   
 

bullet

   

* (asterisk) [see note below]

^

caret

Shift + 6

   

dagger

 

Alt + 0134

 

double dagger

 

Alt + 0135

 



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