Contents Back Appendix 4: Typemarking

Appendix 3. Guidelines for Character Coding

General Guidelines

• Bold, italic, underlining, superscript, and subscript text should not be coded. Apply them directly to the text.
• Apostrophes, single quotes, and double quotes--either "straight" or curly ("smart")--DO NOT need to be coded. Note, though, that apostrophes at the beginning of a word, such as "the ’90s," are inserted by Word in the opposite direction. Please correct this if your software can make smart quotes, and note it on the coding sheet for the GA if you are unable to correct this online. Only the straight quotes used as prime, double prime, inch, or foot marks need to be coded. Please see the accompanying list for the appropriate code to use. The Mac software used in Production automatically converts all quotation marks to smart marks.
• Make sure the character codes are placed within backslashes (\, not /). The GAs search for the backslash when looking for character codes.
• Greek letters are sometimes incorrectly coded as the letter name (e.g., \alpha\). Please use the codes found within the accompanying list.
• As you are aware, we ask you to return a list of the character codes that you have inserted into the copyedited manuscript (although not all manuscripts need codes). Please enclose it with the style sheet so that we can be sure that one has been created.

Equations

If a book has a lot of math and equations in it, the DE or ME will inform you on the copyediting transmittal form. Use the following guidelines for coding them.

• Independent equations (i.e., equations on lines by themselves without surrounding text) are usually created in Production in a separate program (MathType). Mac character coding SHOULD NOT be used for these equations. The DE or ME will provide the GA with hard copies of independent equations that will take the place of character codes.
• In cases where there are numerous equations, number each independent equation (e.g., equation 1.1), and insert a corresponding callout in the electronic text with a typemark of (e.g., \insert equation 1.1\).
• Please note, THIS DOES NOT APPLY TO EQUATIONS WITHIN TEXT. These still need to be coded.

Let’s face it, equations can be very time consuming and a royal pain for everyone involved. When in doubt as to the best way to handle them, please discuss it with the DE, ME, or ESM. There is no sense in unnecessary coding equations if another method is preferable.

Codes to Use With Numeric Keypad and ALT Key

Be sure NUM LOCK key is on. Press ALT and 4-digit code at the same time. Then release the ALT key and the special character will appear.

Note: Key code for the euro (€) added to style guide 12/05.

Foreign Characters/Accents/Diacrytical Marks

Note: The Web software used for this online style guide cannot create some of the accents and diacrytical marks. In these cases, only descriptions of the special characters are provided. For examples of characters, consult the hard copy of the HK style guide.

* Where [letter] is indicated, the accent mark is available for all letters. If the letter is to be capital use the shift key plus the leter. If a specific letter is shown, the acdent applies only to that letter.

**These characters do not translate over to the Mac; please code them by keying the coding indicated IMMEDIATELY AFTER the letter it applies to (e.g., V\od\O2max).

Standard Signs and Symbols

* Use the menu command Insert-Symbol. Make sure Symbol is your font choice, then double-click on the appropriate symbol in the dialog box.

Special Punctuation Symbols