Walk-Throughs and Inspections: Taking a Fresh Perspective
Regular property work involves maintenance requests, weekly work schedules, and long-term replacement schedules. However, you’ll need to step back every once in a while and look at the broader picture by taking a few walk-throughs of both your site and your facilities. These walk-throughs will give you opportunities to perform visual inspections, examine work done previously, confirm the need for scheduled work, check safety conditions, uncover additional work to be done, and discover unknown participant wear. They may also highlight an already observed deterioration made worse by hail, wind, heat, or cold.
How often should you check things? Your state’s regulations and accreditation standards and guidelines provide a starting point. Use your risk management plan (see chapter 11) and your general knowledge of the site and facilities, the participant volume, and the severity of the weather in your region to determine your walk-through schedule. For example, you may conduct a walk-through twice a year-once after the rainy season and once after the hot summer-to note the impact of severe weather conditions. It would also be a good idea to take a look during a rainstorm to see how effectively water moves throughout the property. You may have an outside expert come out just once a year. You’ll need to determine the timing and scheduling of the various walk-throughs listed in this book based on your unique property.
For a large property, the property director may be a general licensed contractor and would be qualified to perform the walk-through inspection. For a smaller property, the majority of the walk-through inspections might need to be completed by an outside expert. This is because the staff person responsible for maintenance may be hired only to perform light maintenance and custodial work and may not have the skill set needed for inspections.